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Tendering Process

Our Process

Our process complies with the Public Contract Regulations 2015 and ensures that potential suppliers who register with us will receive the most up-to-date information about the tenders we are running.

1. Spend Analysis

We review historic data to ensure we are spending in line with organisational plans. 

2. Requirements Capture

Operational stakeholders are engaged to identify current and future procurements needs.  

3. Tender Advertisements

We advertise opportunities broadly to reach as many suppliers as possible. We publish our latest tender opportunities on: 

Suppliers can register on our eTendering portal - ProContract at any time. When we post tenders for the goods or services you selected at the time of registration, you will receive automatic emails containing a link to the latest opportunity. 

4. Supplier Selection Process

We will engage with suppliers in a variety of ways depending on the complexity of the services/products to be procured. This may include undertaking tenders either in a two stage process (selection questionnaire and invitation to tender) or in a single stage. The detailed procurement process to be followed will be determined and communicated on a case-by-case basis when the requirement is published.

5. Tenders Evaluation

Tender submissions are evaluated to determine which supplier(s) offer the best value for money for our goods or services.

6. Contracting

Once a decision has been made, contracts will be finalised with the successful supplier/suppliers.